Booking, rota and billing systems for small businesses
When a business outgrows its spreadsheets, we build one system for the whole team: bookings, rotas, records and invoices, with the right view for each person.
Signs you need one
- The same information is typed into three places, and they no longer agree.
- Bookings clash, or depend on one person checking a calendar.
- Rotas and tasks live in a group chat that nobody can search.
- Invoices take an evening a month, and clients query them.
What we build
- Bookings that can't clash, for rooms, arenas, equipment or appointments.
- Staff rotas and task lists, so everyone knows what is theirs today.
- Records for clients, animals, jobs or equipment, kept in one place.
- Invoicing from the work recorded, with a bill each client can check.
- Accounts and roles: owners, managers, staff and clients each see what they need, and nothing else.
- Client portals, so your customers can book, check and pay without phoning you.
We say at the start where your data will be kept, which provider and which country, and we keep it separate from other customers' data.
Examples from our work
- StableSync: our own yard management system for livery yards, with bookings, rotas, care records and invoicing.
- Hurst Grange Equestrian: a yard app giving the owner, manager, staff and livery clients their own view of the yard.
- TeamMate: a coaching platform where coaches write plans and athletes log and review their training.
- Route planner for mobile vets: our prototype that plans each day's visits across several vets.
Questions people ask
Often, yes, and we will tell you if one fits. A custom system makes sense when off-the-shelf tools force your business to work their way, or when you are paying for several tools that don't talk to each other.
Usually. We import your existing records at the start, so you begin with your own data rather than an empty system.
We do, if you want us to: hosting, updates, backups and support on a monthly care plan, agreed in writing.
Outgrowing your spreadsheets?
Tell us what the work looks like today and where it gets stuck. Marine or James will reply.